Why telcos are getting smart with their process automation

If you’re a telecoms operator providing services into consumer and business markets, you will know how important customer experience is to your business. Whether you’re providing connectivity (fixed, mobile, converged), unified communications and IT services into Enterprises, or quad-play offerings to consumers, you will know the importance of an increasingly digital experience and efficient and effective processes.

It is often the case though, that the experience for the customer when trying to work with you is less than they have become accustomed to with organisations who have been born in the digital era. These companies have changed the paradigm for customer experience and set a new bar height to which organisations now aspire. But these organisations do not have to carry the weight of process complexity, and challenges that the myriad of systems within a multi-decade year old IT estate create.

So against this backdrop, how do you make the complex simple? How do you take what your customer expects to be easy and make it so? How do you achieve significant operational cost savings, especially in back-office functions, whilst the work of your customers continues to exist? Moreover, how do you deliver all this, stay true to a digital strategy that makes you fit for the future, AND improve today’s customer experience in the process?

Turning to process automation

Can you afford the cost? In today’s increasingly commoditised telecoms industry, where every opportunity to reduce operating costs is being pursued, it’s no wonder that telcos have been investing in process automation for some time now. For heavily process-driven businesses, process automation brings significant benefits, from improved efficiency and heightened productivity levels, to reduced operational costs and assurance of compliance – not forgetting greater customer satisfaction.

Now this automation is becoming smarter, more intelligent. Self-learning, self-healing, intelligent process automation that leaves only genuine business reasons for exceptions to require expert human intervention. It has the potential to deliver significant savings and productivity increases. To quantify this, let’s say that you took 80% of your standard customer transactions and fully automated them, using Robotic Process Automation. But with Intelligent Automation, your ‘robotic process engine’ uses Artificial Intelligence in order to analyse data and apply continuous learning to optimise processes. So, in other words, it becomes increasingly smarter.

Adding up the gains

What you’re left with is the 20% of more complex customer requirements better handled by human agents, with these ‘exceptions’ reducing as the intelligent automation is applied. This not only cuts costs through enabling significant people savings in back-office functions (you get the work done, but with a fraction of the resources), but it also has a positive impact on customer experience. How? Expert human decisions remain integral to the end-to-end process for personal contact where required, but customers can quickly and easily carry-out those standard transactions in a digital and frictionless way. With the option of presenting the customer choices of interface, including voice integration into the same intelligent automation engine, your customer experience is improved, whilst your operational processing costs are reduced.

Using intelligent automation to reduce manual processing also increases accuracy levels by removing errors and issues with data quality. The less human interference, the less human error. Customers are now achieving more than 5 x processing speed benefits with 99.5% accuracy from customer service processes using intelligent automation. All this with the ability for the robotic engine to be accessible 24 x 7 within vastly reduced operating costs.

The other benefit is that of systems integration. The intelligent automation platform becomes the means by which different systems are accessed and data transferred between them in real-time, and with quality assurance occurring on the fly.

A platform for rapid adoption

At Sopra Steria, our Intelligent Automation Platform (IAP) offers a way for clients to fast-track their adoption of intelligent automation. IAP learns ‘on the job’, fine-tuning people-less processes to continuously improve the level of straight-through processing available, and reducing the requirement for human intervention. For organisations with global entities, such as telcos, it is fully scalable and geographically independent. This means businesses can link up processes from previously disparate parts of their organisation.

Intelligent automation really is a game changer. It enables automated and intelligent decision making, using real-time business insight. Whether the process is to on-board new customers or suppliers, transact for services or enable change management, or deal with in-life operational support, the ability for intelligent automation to underpin a digital customer experience and transform front and back-office processes is incredible. It may seem like the stuff of science fiction, but organisations, especially those heavily dependent on systems and processes such as telcos, will be increasingly looking at intelligent automation as part of their digital strategy.

Get in touch

To find out more about our Intelligent Automation Platform, please contact me via jason.butcher@soprasteria.com

3 tips for accelerating digital transformation in telecoms

The telecoms industry is no stranger to change. After all, the leading players in this sector have delivered network connectivity and devices that sit behind many of the world’s game-changing digital innovations. Take digital pioneer Uber as an example; it simply wouldn’t exist without the proliferation of smartphones and underpinning mobile network engines. But there’s a problem for the telecoms companies providing the networks and devices enabling these new business models. These telco giants need to accelerate their own digital transformations but, unlike digital start-ups, they have made massive investments in legacy IT over the past few decades and can’t simply ‘switch on digital’.

Nonetheless, business leaders recognise that, as consumers increasingly demand a digital customer experience, one that offers instant gratification, they must embrace the digital economy. Failure to become a truly digital company, is not an option. You only have to look at the number of big name companies that have gone out of business in recent years because they couldn’t, or wouldn’t, transform.

So, how can traditional telecoms companies survive in today’s fast-changing digital economy? Not known for their agility, how do they forge ahead quickly with digital transformation programmes that ensure their business models and operations are fit for the future? There are many recommendations for accelerating transformation, embracing technical, operational and process change, but I’m going to focus on just three in this blog.

Tip 1 – Modernise legacy applications, rather than dispose of them

At Sopra Steria, we encourage those clients with a heavy investment in legacy assets to modernise what they’ve invested in over the years, while ensuring they also keep pace with modern, cloud-based developments. It’s clearly not feasible to replace decades-old systems and applications in their entirety. That’s especially so in an industry experiencing significant pressure on revenues and margins (e.g. decreased roaming revenues, commoditisation and price erosion) and needing to continue investing in their networks (SDN/NFV & 5G, etc). So, my recommendation is to adopt an evolutionary approach. Ask what you need to do to extract more value from existing IT assets in line with a digital strategy. Then look at the real business triggers for legacy applications to become redundant or the option to replace with new, cloud-native ones. Be selective in your investments and opt for projects that give a rapid ROI. Modernisation offers a quick win as you accelerate your digital transformation.

Top 2 – Use Agile coaches to turn DevOps from theory into reality

We all know that speed to market with new services and products that give customers the digital experience they’re looking for is vital. To achieve this, organisations recognise that they need to transform their software development processes. Traditional lengthy waterfall-style development must be replaced with a DevOps culture that enables rapid, frequent releases through Agile sprints. This is typically a strategic top-down decision that sounds good in theory. The message is clear: we need to release fast, often and with assured quality; and we need to be agile so that we can respond quickly as the market changes. Yet that message becomes lost as it filters down through the management layers and those people expected to put theory into practice struggle to make it happen. I’ve seen enterprises overcome this by embedding Agile coaches at different layers of the organisation. These are people with practical experience of DevOps and Agile, able to lead and demonstrate this new way of working. This is a case of ‘don’t just tell us how to do it, show us as well’.

Tip 3 – Address adoption challenges with a defined vision and value position

Even with Agile coaches embedded in the end-to-end DevOps cycle, we still see instances where an organisation has implemented a new system or launched an innovative app that fails to gain traction with users. Let’s say, for example, you want to launch a mobile-front end on your Oracle DB system, enabling your employees to access what they need, where and when they need it. Or you might have invested millions in a new cloud platform for better visibility and control. If you want to avoid this being money down the drain, you must encourage user adoption. This requires communication of the ‘vision for’ and ‘value of’ your investment. So, it’s not just a case of communicating what the new capability is for (the vision), but clearly articulating the benefit it will bring both to the business and the users themselves (the value). If it’s a sales application, why would your salespeople use it if they perceive that’s it’s just a management tool for tracking what they do? How much more enthusiastic would they be if they understood how it will help them to sell more, faster? It sounds a simple tip for ensuring successful adoption of new digital tools, but the lack of a defined vision and value proposition can so easily stand in the way of you achieving your desired business outcomes.

Get in touch

The above three tips are just a flavour of the new thinking and approaches that telcos must take on board to survive in today’s digital economy by accelerating their digital transformations.

To find out more please contact me – jason.butcher@soprasteria.com 

Shifting from analogue to digital public services – citizens want joined up public services

I highlighted the positive view citizens have about digital public services in my last blog. And their appetite for more. I now want to address some of their concerns and why doubt the ability of government to continue to deliver.

The digital disruption brought about by new technologies is transforming the interaction between citizens, business and the public sector.

Citizens compare public services with innovative platform business models provided by digital trendsetters like Apple, Google and Amazon. I expect simplicity and even friendliness when I talk to Alexa or Siri.

What did we find? Government needs to join the dots

This year’s research shows that digital public services fall short of the best commercial services. While 64% of UK citizens said digital public services were advanced this falls to just 30% when they are asked to compare them to commercial services.

The UK Government can take some comfort from the comparison with France (18%), Norway (19%) and Germany (20%). And of course, we understand that governments face unique challenges, as ‘customers’ often have no choice when using public services that can be a last resort.  Governments need to address complex and long term needs like the reduction of re-offending or the treatment of chronic health conditions.

But citizens told us of their frustrations about the need to input information many times, including various passwords, the multiple steps needed to access services and an inability track progress. Some of these issues are being addressed by the UK Government, including through new platforms such as Verify and Notify. And they have flagged an intention to ‘improve citizen service across channels’ through a new Transformation (not digital) Strategy.

However, too often governments fail to meet citizen’s expectations when it reproduces its analogue bureaucratic procedures in a digitised way. Siloed service delivery approaches, with multiple websites and fragmented service delivery, organised around internal institutional structures are no longer acceptable. Which is why the number one priority for 44% of the UK citizens surveyed was the creation of a one-stop digital portal for undertaking interactions which need to be performed with multiple agencies (and this was a common priority across France, Norway and Germany).

Improving the experience of citizens in a revolutionary way

Citizens expect their public services to be designed with a user-driven perspective. And to adapt to different user profiles and needs. Through intelligent re-use of data and information previously generated or provided by citizens, governments can shift from reactive to proactive service delivery practices.

In a reactive service, the citizen is always responsible for starting the service demand, properly identifying herself and providing the required information. In a proactive service, the public sector knows its citizens, knows their life circumstances and current needs, and provides them the space to voice and signal their requests and preferences.

This enables the public sector to serve citizens in a personalised fashion about their rights, their duties and the services available. And to reach out to them to receive the authorisation to complete the service on their behalf.

This capacity to collect, combine and process data in a coherent way to better serve citizens must be a key feature of digital public services. And this needs a whole-of-government effort to exchange information across the public sector. With the key building blocks – common architecture, interoperability framework, digital identity system – in place to enable integrated service delivery.

Developing a user-driven approach also implies that the public sector’s capacities, workflows, business processes, operations need to be adapted to the rapidly evolving digital age. The challenge is not to introduce digital technologies but to integrate and embed them right from the start into efforts to modernise services.

I’d like to hear your views on how policies can be made digital by design, mobilising new technologies to rethink and re-engineer processes or open new channels of communication and engagement with citizens. And feel free to get in touch if you’d like more information on our research with Ipsos.

Citizens can feel the benefits of digital public services but are concerned about the ability of government to keep pace with their needs

As companies have transformed themselves with digital technologies, citizens are calling on governments to follow suit.

By digitising, the public sector can provide services that meet the evolving needs of citizens, even in a period of tight budgets and complex challenges.

This is the second year that Sopra Steria has asked the researchers at Ipsos to conduct a survey of 1000 citizens, from a broad range of social groups and across the United Kingdom, to understand their experience of and expectations for digital government. The same survey took place in France, Germany and Norway. So we have an opportunity to compare how citizens in the UK experience digital with others across Europe.

What did we find?

Citizens expect public services to be designed and delivered in a simple and intuitive way.

This year’s research shows that citizens recognise the efforts made by governments to use digital channels to streamline their interactions. 64% of the UK citizens surveyed described digital public services as advanced, compared to just 42% in Germany, 66% in France and 75% in Norway. The UK Government should seek to learn from experience of Norway, which has long used technology to streamline processes.

We asked citizens to describe the current degree of digital service development across Government

Citizens continue to support investment in digital public services. 75% of citizens surveyed in the UK said government should press ahead with plans to digitise public services. 25% described this as ‘an absolute priority’. Health is judged the most important public service to digitise in the future. 54% of citizens in the UK said health was the priority for investment, an increase of 5% in the 12 months since the last survey.

The research found that citizens also recognise the positive impact digital is having on the quality of public services. 58% of the UK citizens surveyed said that the introduction of online channels and services had improved the quality of public services, compared to 53% in France, 65% in Norway and 57% in Germany.

So far, so good – but what about the future of digital public service delivery?

Governments are working on simplifying access through the development of simple organisational hubs for digital government services. Fully developing this approach requires governments to achieve significant levels of interoperability of public sector information systems and, at times, cross-organisational service solutions.

Citizens are cautious when asked about the prospects of making further progress. 47% of the citizens surveyed said they did not believe the public sector had the necessary skills to make progress (which is similar to our own survey of civil servants last year). And France is the only country surveyed where citizens expressed confidence in their government’s will AND ability to continue to make progress.

We asked citizens for their views on the will and ability of governments to make progress with digital public services

The UK might learn from France and other countries that are seeking to introduce incentives across the public sector to help bring down cultural barriers in hierarchical and centralised administrative cultures. And develop a human resources strategy that helps develop, attract and retain vital data skills that facilitate collaboration.

In my next blog I will be looking in more detail at why citizens are so cautious about future prospects for digital public services. And how governments can address their concerns and shift away from the ‘vending machine’ model of service delivery.

In the meantime I’d like to hear your thoughts on the survey, including great examples of digital public services and how obstacles were overcome. And get in touch if you would like further details of the survey.

A Digital Future for Joined Up Local Services

Originally published as a guest blog on techUK Insights

We now view the world through a digital lens, with social media, smartphones and the internet creating a complex future that we must all embrace to survive. We see disruptive technologies, not just changing, but in many instances totally replacing the previous world order. For councils this is leading not only to an immediate need to adapt the way essential services are delivered, but it also raises additional questions about how councils provide community leadership, local democracy, economic growth and cultural change in a constantly and rapidly changing environment.

Councils have a long and successful history of adapting to meet the regular challenges placed before them. In recent years we have seen councils rise to the challenge of delivering crucial and critical services in times of deep austerity. These financial challenges still continue and the world around us is changing with citizens’ needs, demands and expectations increasing, often driven by new technologies. To meet these new challenges the ‘council of the future’ no longer just needs to change the way it delivers traditional services but it also has to reconsider its very role and purpose.

Councils are beginning to forge new rules of engagement, realising that when we talk of a digital future it is not just about technology change but also about social, cultural and business change. The ‘council of the future’ must provide the local leadership to successfully navigate these rocky waters on behalf of and alongside their individual communities.

At Sopra Steria we observe digital change across all sectors and would make the following observations as to the key factors that will support the ‘council of the future’.

Strong leadership is essential to managing change that will be predominantly measured by community outcomes. We see the priority for councils being their continued development as the primary leaders of ‘place’, coordinating and organising effective partnerships across all agencies to provide whole life, effective services that fully meet citizen expectations. Citizens increasingly demand joined up services and will increasingly expect seamless delivery paths. Key areas to address are seamless health and care journeys, increasing citizen confidence in law and order and effective integration of local transport.

This view of the future is supported by the annual digital government survey that IPSOS undertakes on behalf of Sopra Steria to understand citizen expectations of digital services. Consistently the highest priority in the UK has been the ‘creation of a one-stop digital portal for undertaking interactions which need to be performed with multiple agencies’.

Data is the bedrock for change – effective management of complex data will support not only the effective delivery of services, but it will allow greater interoperability between agencies. Clear information dashboards will both inform management processes but also improve democratic transparency.

Digital platforms need to be implemented that use cloud based technologies to reduce the dependence on fixed infrastructures which will reduce the cost of change and allow the development of agile and dynamic solutions.

Automation, robotics and Artificial Intelligence will increasingly be introduced to improve business processes, improve digital communication channels and to release human resources to higher value activities. An example of a successful implementation of this was the introduction of self service and automation to support the delivery of Shepway Council’s Revenue and Benefits service.

Social engagement will increasingly use social media as a channel of choice for the solving of community problems, provision of information and to enhance the democratic process.

For many the digital future has already arrived so the ‘council of the future’ needs to prepare to lead their community and place to a new prosperity based on new technologies, new cultures and new ways of delivering business that fully meet the demanding expectations of their citizens.

Join the discussion on #CounciloftheFuture To see more blogs like this, please visit the website here.

What do you think? Leave a reply below or contact me by email.

Using digital technologies to address complex problems – what can we learn from other governments?

It goes without saying that governments face incredibly complex challenges. Sustaining cohesive communities in the face of demographic, economic, security and other challenges will test the ingenuity of politicians and civil servants.

In recent blogs I’ve questioned the industrial-age organization of government and highlighted how the private sector is improving services through digital technologies. Now I would like to shift the emphasis and highlight how governments around the world employ digital technology to drive problem solving.

And I will start by looking at the one of the most significant problems facing individuals, families and communities – mental health.

Nearly one fifth of the UK population have a mental health condition

Mental health conditions cover a wide range of disorders and vary from mild to severe problems. The most common types are anxiety and depressive disorders (9% of all adults). More severe and psychotic disorders are much less common.

Recent research has found that a third of fit notes (they used to be called sick notes) issued by GPs are for psychiatric problems. The employment rate for people with mental health conditions is 21% compared with 49% for all disabled people and over 80% for non-disabled people.

Almost half of benefits claimants of Employment and Support Allowance in England are receiving payments as the result of mental and behavioural disorders. Recent independent studies estimate that cash benefits paid to those with mental health conditions are around £9.5 billion a year and administrative costs are £240 million.

This illustrates the financial costs of mental health conditions. But it fails to address the personal impact on individuals, their families and the wider community. That is why the NHS is putting mental health front and centre, in what was recently described as ‘the world’s most ambitious effort to treat depression, anxiety and other common mental illnesses’.

Using technology to create community solutions

Although overall spending on mental health will rise by over 4% in 2017/18, many areas of the country are under pressure to provide enough high quality services.

We also know that mental health is a very complex problem that goes beyond the capacity of any one organisation to understand and respond to. There is disagreement about the causes of the problems and the best way to tackle them.

Which is why Creating Community Solutions is such an exciting project.

In the US, following the Sandy Hook tragedy, the Obama administration launched a national dialogue on mental health. It soon became clear that, while mental illness affects nearly every family, there is a continued struggle to have an open and honest conversation around the issue. Misperceptions, discrimination, fears of social consequences, and the discomfort associated with talking about such illnesses all tend to keep people silent

The challenge facing the administration was how to convene a national participation process that would help Americans to learn more about mental health issues, assess how mental health problems affect their communities and younger populations, and decide what actions to take to improve mental health in their families, schools, and communities.

Officials from across the administration collaborated under the umbrella of Creating Community Solutions. They designed an online platform and process that integrated online / offline and national / local levels of collaboration. The platform has promoted a nationwide discussion on mental health. It has given Americans a chance to learn more about mental health issues – from each other and from research. For example, in December last year, and all over the country, hundreds of thousands of people used their mobile phones to get together in small groups for one-hour discussions on mental health.

What can we learn from the US?

Creating Community Solutions is an amazing example of how technology can be used overcome barriers, give access to relevant information and promote participation and mutual support. As a platform, rather than a conventionally structured project, it straddles traditional administrative boundaries and provides support in a distributed way.

I’d like to see our government adopting a similar approach, using technology to break down hierarchical barriers and using platforms to promote collaboration across public services and with communities.

I’ll be writing about other innovative ideas in future blogs. In the meantime, do you know of other innovative solutions to complex public problems? What are the exciting ideas informing your own work —particularly if you are working in the public sector – and how are you implementing them?

Let me know in the comments below or contact me by email.

Are we truly working together?

Government wants to work smarter with citizens and deliver high quality end-user services that provide transparency to the end user through omni-channel and cross-organisational working.

A key word to aid this, is ‘collaboration’:

  • Collaboration between service providers and users (through user research, user testing, product increments, etc)
  • Collaboration between organisations (sharing of data, joint decisions on process development, sharing human and technical resources)

Or at least that’s what we think it means. Considering the two main definitions perhaps we can understand why there is confusion on what collaboration actually means:

1. work jointly on an activity or project
2. cooperate traitorously with an enemy

Working on cross organisation projects to improve the sharing of information I’ve seen issues with this in practice. Collaboration should be 1, but sometimes appears more as 2. Why is this?

In my experience people are willing to ‘work jointly’ as long as their own organisation’s agenda isn’t put at risk. Consider from my previous blog post ‘Lead by listening’  when I suggested that it’s “important not to be too protective of your domain. If a decision elsewhere could greatly affect your area of the business, but is better for the positive growth of the organisation, then perhaps embracing the change is the better option?”

Surely this must be true for effective cross-organisation collaboration. What I see in reality is programmes of work that stall with the realisation that one organisation’s vision or current way of working may suffer distruption even if it’s for the common, overall good. Often we arrive at this junction where one organisation must invest for another to save.

perhaps we need to re-define what collaboration means.

Perhaps we need to include empathy in how we collaborate. By stepping into the shoes of our partner organisations and seeing how proposed changes affect them directly could help us understand how to genuinely work together to make the positive change we seek. If we can’t manage this then we’ll find we need to re-invent the definition of collaborate:

Collaberate : verb. (collaborate merged with berate) – being happy to work together, right up until the point you feel your domain is threatened by those you were collaborating with, and then turning on them.

Let me know what you think by leaving a comment below.